Track Smarter. Operate Stronger.
With robust tracking, route insights, and predictive alerts, CORETrack empowers you to run your fleet or field workforce with confidence, efficiency, and control.
Overview
CORETrack, developed by CoreOps.AI, is a Fiori-based, cloud-enabled solution that digitizes and automates the entire gate access process across enterprise facilities. Designed to handle both inbound and outbound flows, it streamlines the entry and exit of materials, vehicles, and personnel—improving security, traceability, and compliance. With seamless SAP integration, real-time tracking, and minimal manual intervention, the solution ensures that gate operations are not only efficient but also audit-ready. It eliminates paperwork, reduces delays, and keeps all stakeholders informed through smart notifications and digital workflows.
SAP gate entry and exit process
Gate entry (Inbound process)
The inbound gate entry process in SAP begins when a vehicle carrying materials arrives at the facility. The gross weight (vehicle + material) is captured through weighbridge integration, and after unloading, the tare weight (empty vehicle) is recorded to calculate the net material weight. A Goods Receipt is posted in SAP to update stock, and a gate entry document is generated for traceability. Additionally, visitor entry is tracked for compliance, and “dark parcel” cases (materials without prior PO or inbound delivery) are flagged for manual handling.
- Gross weight of vehicle + materials captured via weighbridge integration
- Tare weight (empty vehicle) recorded after unloading to calculate net material weight
- Goods Receipt posted in SAP to update inventory
- Gate entry document generated; visitor and “dark parcel” scenarios tracked
Stock placement in warehouse
After goods are received, they must be placed in the correct warehouse storage bins. The system assigns materials to bins based on advanced warehouse management system rules (like material type or storage capacity). A transfer document guides warehouse staff for physical placement, and once confirmed, SAP updates the inventory in real-time. This ensures accuracy in stock levels, better traceability, and efficient use of warehouse space.
- Materials assigned to predefined bins based on warehouse rules
- Ensures traceability and optimized storage utilization
Gate exit (Outbound process)
The outbound SAP gate exit process ensures that goods leaving the facility are properly documented. It starts with an outbound request such as a sales order or transfer. Materials are picked from bins using SAP’s picking strategies. Vehicle gross and tare weights are recorded to confirm the quantity shipped. Once verified, a Goods Issue is posted in SAP to reduce inventory and update financial records. A gate exit pass and delivery note are then generated to provide official shipment documentation.
- Outbound process starts with sales/transfer order or delivery request
- Materials picked from bins using SAP picking strategies
- Gross and tare weight recorded to confirm shipped material quantity
- Gate exit pass, delivery note, and goods issue posting complete the process
Stock removal from warehouse
Stock removal refers to taking materials out of bins for outbound deliveries, transfers, or internal consumption. The process begins with a transfer order that specifies which materials should be removed. Warehouse staff perform the removal as per the system instructions. Once the process is confirmed, SAP updates the inventory by reducing the available stock. This ensures accurate inventory records and smooth fulfilment of delivery or internal needs.
- Confirmation updates SAP system inventory records
- Ensures accuracy in stock tracking and availability
Why choose CORETrack ?
Full traceability mitigates limited visibility
Full traceability enables tracking of goods throughout the warehouse, addressing the challenge of limited visibility caused by manual documentation. This ensures accurate monitoring of inventory movement, reducing unauthorized entries or exits.
Error reduction counteracts manual verification Iisues
By implementing automated systems, error reduction minimizes mistakes from manual documentation and verification during gate entry and exit processes, streamlining operations and enhancing accuracy.
Improved operational efficiency tackles delays
Automation and optimized workflows improve operational efficiency, directly addressing delays in stock placement, removal, and gate pass management system processes, resulting in faster and smoother operations.
Enhanced inventory accuracy resolves discrepancies
Enhanced inventory accuracy corrects issues like misplacements and discrepancies caused by inefficient stock handling, ensuring reliable stock records and reducing losses.
Streamlined processes reduce unauthorized access risks
Combining traceability and error reduction strengthens security protocols, mitigating risks of unauthorized entries or exits by replacing error-prone manual verification with robust automated checks.
Optimized stock management boosts efficiency
Improved efficiency in stock placement and removal, supported by accurate inventory data, reduces operational slowdowns and misplacements, creating a more reliable and responsive warehouse system.
FAQs
What is CORETrack and how does it integrate with SAP gate entry and exit?
CORETrack is an automated warehouse management system that integrates seamlessly with SAP for gate entry and exit processes, enabling real-time data syncing, weighbridge integration, and traceability for inbound/outbound movements.
Where can CORETrack be used in the SAP gate entry process?
CORETrack can be used at the inbound stage for capturing gross/tare weights via weighbridge integration, generating gate entry documents, posting goods receipts, and tracking visitor parcel scenarios.
How does CORETrack improve the SAP gate exit process?
CORETrack streamlines the outbound process by automating material picking from bins, verifying shipped quantities through weight recordings, posting goods issues, and generating gate exit passes and delivery notes for efficiency.
Can CORETrack replace manual gate registers in SAP-based operations?
Yes, CORETrack replaces manual gate registers with automated tracking, reducing errors and unauthorized access while providing full traceability in SAP-integrated operations.
Does CORETrack support real-time data syncing with SAP?
Yes, CORETrack supports real-time data syncing with SAP to update inventory, stock levels, and financial records instantly during gate entry, exit, and warehouse movements.
How does CORETrack help in compliance and security with SAP gate processes?
CORETrack enhances compliance and security by automating verification, flagging unauthorized entries/exits, and maintaining audit trails for all gate processes in SAP, mitigating risks from manual handling.
Is CORETrack useful only for inbound logistics with SAP?
No, CORETrack is useful for both inbound (gate entry, goods receipt) and outbound (gate exit, stock removal) logistics, as well as internal warehouse management in SAP.
How does CORETrack help with weighbridge integration in SAP?
CORETrack integrates weighbridges directly with SAP to capture gross and tare weights automatically, calculate net material quantities, and ensure accurate documentation during gate entry and exit.
What industries can benefit from using CORETrack with SAP gate entry and exit?
Industries such as manufacturing, logistics, retail, pharmaceuticals, and automotive can benefit from CORETrack's SAP integration for efficient gate management, inventory accuracy, and operational compliance.
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